How to Plan a Team Building Event

Over the years, team building activities has been on a rise and more and more corporate companies are seeing the benefits of bringing a team together to bond, mull over common objectives and have a sense of togetherness as they strive towards their goals.

In the previous posts, we have listed down ideas, venues and some of the team building activities that are incorporated into a team building session. In this post, to help you plan for a team building program, we’d like to list down some pointers, as a form of a checklist to help you along. You may have gone through many years of team building sessions, or it may be the first time you’re planning for one, but we think it’s a good idea to  go through some mandatory pointers in the form of the 5 Ws and 1 H, but we’ll ask them in this order,

  1. Why
  2. Who
  3. When 
  4. Where 
  5. What
  6. How

1) Why – Setting objectives

mission vision

The birth of a company team building program starts off with the question Why. Why do you want a team building session? Why is there a need? There are various reasons for a team building session, which ranges between “just for fun team bonding”, to “resolving conflict” and everything in between from “addressing change management” to “improve communication”, and we have also assisted groups in conceiving their company’s mission and vision statements, and formulating core values together with the management team.

Know the reasons behind the cause for a team building session, be it a celebratory gathering to reward the team for the past months achievements, or a platform to bring across a point of improvement, the team building session would be a meaningful one having met it’s objectives.

2) Who – Who are the participants?

Whether you come from a large Multi-National Company (MNC) with various departments, or a SME with a growing number of employees, or a small local business, the common denominator in all businesses is that they’re run by human resources!. Tony Hsieh, CEO of Zappos, an American online store acquired by Amazon, has much to say about happy employees resulting in happy customers and in turn, making a better brand out of your company. You can take a look at an interview by Time magazine with Mr Hsieh on Youtube.

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Company team building, of course, takes time, and in some companies where daily production is required, stopping production for a period of time might not be wise, but rather, team building in teams or departments might be a more feasible option. We have done team building sessions for an entire company, and more commonly, on a department by department basis.

Take a look at the various departments, managerial team that make up the company, and make an assessment if a team building session would be helpful. More often than not, the answer is yes.

Businesses often forget about the culture, and ultimately, they suffer for it because you can’t deliver good service from unhappy employees.- Tony Hsieh, CEO of Zappos

3) When – Fixing a date

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There are many phases a company goes through in a year, and different departments have different deadlines to meet. For example, the Finance department may be the busiest during year-end or March/April when the financial year closes, the Sales team may have a certain month to close, and it may seem difficult to plan a common date, but we have seen it happen where various departments compromise on their own deadlines and schedules to meet together for a greater purpose in building the team up.

One of the learning values that come out of team building is little reminders that though each department is uniquely different, we help teams realize that they ultimately represent the same company, so a give-and-take approach especially in scheduling time to meet is a good start to experiencing that.

Fridays are popular days, to have an “off” day and carry out a team building session. The weekend after would set the mood and quickly relax the participants and get them to enjoy the day better. Sessions can range from a half day where it starts either from morning till lunch, or after lunch till evening, or an entire day from morning till evening. We believe in “replacing” a typical work day with a team building session, rather than having the workers fork out an extra day from their off days to gather, as a form of reward. Sometimes, team building sessions are part of many days-long conferences, and question most people ask if the session is to be held before or after the conference. A kick-off team building session can set the tone for the days of formal meetings ahead, and a closing team building session can wrap-up and bring the team back together after having gone through a week of meetings. Opinions differ, and we’re open to discuss about this with you.

If the budget allows, you might want to consider having an overseas retreat. We have gone to neighbouring places like Malaysia, Indonesia and Thailand, and our Hong Kong office have explored parts of Hong Kong and China as requested by our clients.

4) Where – Deciding on the location

A company team building event can take place anywhere, from within the office premise, an outdoor park, a hotel function room, a club house. These are matter of preferences, and once the deciding committee comes to a consensus, there are various venues to consider right here in Singapore, or if you’d like, overseas.

Many hotels and club houses, are equipped to cater for business meetings and seminars. Most of them know the importance of such meetings and have dedicated Meetings, Incentives, Conferences and Events (MICE) teams to assist groups on their needs.

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You can check out some suggested venues listed in this blog here :

http://www.singaporeteambuilding.com/blog/category/team-building/team-building-venues/

5) What – What kind of activities? What to include?

happy faces (3)

Now that you have decided that you want a team building session for your group, now what? What do you expect? And what is there to do?

This is a matter of suitability, preferences and feasibility. As much as we hope that everyone is able to enjoy the same activities, we also know that people are wired differently. Decide on the non-negotiables, for example, the objectives of the team building, and the rest can be tweaked along, after giving much thought and some compromising on everyone’s part.

  • Would an outdoor program fit the majority?
  • What if it rains?
  • What is the physical fitness of the general group, would something sporty or low-key be better?
  • Any special-aided participants involved?
  • Should we cater for meals?
  • Should there be a dinner gathering?
  • How are people going to get to the venue? Do we provide transport for them?

These are some of the questions that you may want to ask as you decide on the type of programs. Anergy has list of programs that have been designed so that the majority of the group, if not all, is able to participate and enjoy the activities together.

6) How – How to get this going?

Planning a team building session is not an easy process, which is why, anergy fun engineers are dedicated specialists in providing services just for your team building needs.

Of course, there is much fulfillment in the creation of your own team building activities, from start to end, but we understand the constraints of ideas, and limitations as there are primary job functions which you need to fulfill on a daily basis.

If you’re toying with the idea of a team building session, but don’t know where to start, do drop us a note at enquiryATsingaporeteambuildingDOTcom and our friendly team building specialists are on hand to assist you.

We wish you all the best in your upcoming team building session!

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Cross-Boarders – Dealing With People

Some games never grow old. Remember the classic game of Monopoly? That is one age-old game that has spanned across generations and into many variations for young, old and cartoon enthusiasts, and even a Singapore version! Well, this shows that board games are highly favored by children and adults alike.

cross boarders (4) cross boarders (1)

As team building specialists, we believe in the use of games, and in our years of “playing”, we discovered a highly interesting board game. While we were playing it leisurely, we realized its potential as a team building game, as it comprises of different elements and many twists! The game is similar to Monopoly in that it’s a board game, otherwise, the whole game requires a lot more energy, wit and movement. It involves closing of deals, and a lot of interaction among the players involved to get that deal that you want. The twist is that anyone, at any point, can  take over in leading that round, and that changes the dynamics suddenly, introducing lots of thrills and bargaining, and laughter! This board game encourages players to form alliances, or allow them to bargain aggressively (after all, it’s just a game!), as each player strives to bring in the highest earnings from the deals.

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learning values

  • taking initiative to get involved
  • taking care of less vocal colleagues
  • being fair in our dealings
  • to give and take in a team environment
  • the importance of building trust

The game usually starts off with everyone seated, but about 5 minutes into the game, it is normal for the players to be standing up (possibly, to show more determination to win the deals), and walking around.

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This game is good for a min of 3 pax to as large a group of 100 pax at the same time. It is useful to show how each individuals work with each other in a fun, non-threatening board game.

Want to know more? Do drop us a note today at enquiryATsingaporeteambuildingDOTcom

Paramount Conquest – indoor team building activity

Right here in sunny Singapore, oh wait, make that rainy, oh wait, well.. you get what I mean. As the weather fluctuates between hot & wet and pretty much it in our tropical island, we have had many requests for team building activities that can be held indoors, and yet active enough to get participants on their feet. We at änergy understand this need and we’d like to cater to that need and meet your objectives of a fruitful team building activities session with learning values to take away.

Let me introduce Paramount Conquest, which is our best-selling indoor team building program. Our senior trainer developed this game to involve everyone with a few objectives in mind. This game may be done indoors, but it is a fast-paced decision making game that has roles for everyone to fill, and participate. In a nutshell, this game simulates a mountaineering expedition to the top of the mountain, which we call Mount Olympus, and to get back to the base within the stipulate time frame (survival time frame we call it), with as much money collected at the top of the mountain.

paramount conquest (1) paramount conquest (2)

Within the game, there are various obstacles that the mountaineers have to brave, such as different daily weather, bandits and managing their own resources that will sustain them through the expedition. Elements of chance, prudent planning and team dynamics come into play on this exhilarating journey. the winning team is determined by the amount of resources harvested at the end of the journey – that is, if they manage to make it back in time! As part of the game, there will be surprises thrown in to thwart the team’s initial planning, but we have facilitators on hand to keep the team on the move and to assist any doubts the team might have.

paramount conqeust 5

After conducting this activity over the past 10 years, our facilitators and trainer have anticipated all kind of responses and team dynamics, and we’re pleased to say that this is one activity that is suitable for all genre of people and age groups and I personally would recommend this game if you have not tried it yourself. We have customised this activity for a certain cosmetic company, and instead of “cash”, the objective was to collect pearls. Do let us know if you have specific objectives, and we can help to tweak the game to fit you perfectly.

At the end of the activity, a debrief will be conducted for all the teams to expound on the learning points behind the game

paramount conquest (3) paramount conquest (4)

learning values:

  • planning is vital for success   
  • importance of time management and optimal resource allocation
  • every team member plays a crucial role, and teamwork is vital in order to advance
  • delegation is essential to be effective
  • members should learn to take initiative, be proactive and be able to cover each other’s duties
  • heeding the advice of predecessors

Do talk to us to find out more at enquiryATsingaporeteambuildingDOTcom today!

Synergy Race

Synergy Race – the flagship “Amazing Race” type team building activity by änergy

There is something about the age-old game of “treasure hunt”, that compels people to move from one location to another, to “hunt” for a certain item, thereby completing a task.

The American broadcasting television network, CBS certainly knows a thing or two about this thrill, as they have made that childhood game into a reality TV series, popularly known as The Amazing Race. Currently at 22 seasons, and counting, this is one game that builds on the excitement of hunting, doing activities and completing a race.

Many variations have spunned out from this interactive game, and various countries have adopted it and localised the activity for themselves. In the team building community, this is one of our flagship programs, where we have done 400+ races and counting for the past 10 years.

sample synergy race (3)

While the concept is similar to the TV show, over here at änergy, the activites are not as death-defying as walking across a tightrope, swimming with crocodlies…or was that from Fear Factor? But to encourage team work and a sense of achievement, we have come up with activities that promotes participation from the team, which are mid-intensity and is suitable for anyone who is able to go to work on a daily basis. Meaning, if going to work is the most physical activity that you do on a regular basis, then the Synergy Race is for you and your colleagues!

sample synergy race 4

Over the past 10 years, we have re-worked this team building activity and have customized races to suit our client’s needs and objectives. One example, is incorporating cultural elements to the race, which is a popular choice for companies who have visiting counterparts from other countries. Not only will the foreign participants get to sight-see in the midst of the race, there are cultural activities such as consuming a local snack, playing a local game, singing a local song that they can do to get a glimpse of local cultures in whichever country the race is held in.

Regardless of the weather, except when there are lightning flashes and howling winds, the activity  can still be carried out, as the stations will be located at sheltered areas and each person will be given a piece of poncho each to keep dry. Of course, we have seen participants dashing through the rain in enthusiasm as nothing could deter them from completing the race.

The Synergy Race program is suitable for groups as small as 10 pax or less, to as large a group as 200 pax. Do enquire with us to find out more! write to us at enquiryATsingaporeteambuildingDOTcom.

sample synergy race (2) sample synergy race

Welcome to our revamped team building blog!

Welcome to our new blog, which will focus on our experience in running team building programmes in different parts of Asia. We believe that it will provide very useful information to people planning a team buiding or training retreat.

Planning for a team building retreat can be a daunting task, especially when a large number of participants is involved, venue selection is not done and when it has to happen at short notice. Matters can further complicate if there are too many choices – of venue, training provider and team building activities. If this is your first time planning for a team building event, you will need some help. If you can narrow down on the rough type of location and activities (or even learning objectives) that you have, it will help you a lot when you are making your decisions.

In entries that follow, you will see a list of locations that we have been to and some of our team building activities. You will also see some information on possible local venues that you may consider for your local off-site.

We will also publish some pictures taken of some team building games our clients have participated in and hopefully it will give you an insight of what you can expect should you choose to work with us.

Should you have any queries at all, please feel free to contact us.

 

Team Building near Ruins of St. Paul in Macau S.A.R., China
Team Building near Ruins of St. Paul in Macau S.A.R., China
Carton Box Raft Building Activity in Sanya, China
Carton Box Raft Building Activity in Sanya, China